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Manager, Event Logistics in Washington, DC at National Multiple Sclerosis Society

Date Posted: 1/2/2019

Job Snapshot

Job Description

The National Multiple Sclerosis Society is a national non-profit that exists because there are people with MS. Our vision is a world free of MS. Everything we do is focused so that people affected by MS can live their best lives as we stop MS in its tracks, restore what has been lost and end MS forever.

We are more than an organization. We are a movement. United in our collective power to do something about MS now and end this disease forever. When you join our team you have the opportunity to make a real difference in the lives of those living with MS and their families.

We have an exciting opportunity for an experienced event manager to join our Event Logistics team managing mulitple events in our Washington, DC, NOVA, Virginia, and West Virginia markets.

The Manager, Event Logistics leads the event logistics for Bike MS and Walk MS in the assigned territory. The Manager's primary responsibilities include acting as the lead project manager for all aspects of the planning and production of the assigned events and engaging the volunteer committees to enhance the event experience and increase both visibility and participation.
The Manager collaborates widely across the development team and other departments to deliver an exceptional event experience that engages participants, donors and volunteers to advance the mission of the National MS Society. The ability to manage a large amount of details, track timelines, monitor expenses, delegate effectively, empower and direct volunteers and staff event weekend are essential.
This position routinely works with constituents, external vendors and volunteers requiring excellent verbal and written communication skills and customer service. A driven individual with managerial experience, a positive attitude, strong work ethic, excellent teamwork ability, organizational skills and a commitment to achieving the desired results of events are essential.

Essential Function/Responsibility

1. Lead the logistical planning of assigned events
  • Drive logistical coordination to support revenue growth through well-executed event planning and implementation for each of the events.
  • Build relationships and act as the primary liaison with event committees including collaborating with development and local office staff to develop committees as needed.
  • Ensure the delivery of a mission centered, inspiring and exceptional event experience for all participants.
  • Work with manager to execute defined volunteer committee structures.
  • Plan and secure event routes including developing contingencies as needed.
  • Responsible for all elements of event safety including attention to risk management and crisis communication plans to ensure the safety of all involved.
  • Collaborate with fundraising staff and sponsorship managers to maximize corporate partner and team engagement at events.
  • Monitor expense budget for events and maintain accurate records of all invoices and expenses ensuring excellent stewardship of society resources.
  • Create, coordinate, and lead truck and event supply logistics including staging, packing and delivery of event supplies at the sites and along the route.
  • Acquire in-kind contributions for each event and track for budget reporting.
2. Volunteer Engagement
  • In partnership with the Committees, Volunteer Coordinator and Development team, ensure event outreach and general awareness efforts are in place, particularly to the cycling communities with in the assigned event revenue portfolio.
  • Partner with volunteers to accomplish our work including day of event volunteers.
  • Work with Volunteer Coordinator to define volunteer opportunities, create job descriptions and ensure proper training.
  • Increase the number of local Society volunteers, recognizing and recruiting talent for the events.
  • Establish and build relationships, partnerships, and alliances with individuals, corporations and organizations to attract and steward volunteers for key local initiatives, fundraising and awareness building, including collaborating with other development staff to engage volunteers from each market.
3. Completes other duties as assigned and tasks initiative for event related operations that are not covered by other staff.

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