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Director, Scientific Review and Management in New York, NY at National Multiple Sclerosis Society

Date Posted: 5/22/2018

Job Snapshot

  • Employee Type:
  • Location:
    New York, NY
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward. We partner with volunteers to accomplish our work. Staff members engage volunteers through effective and timely communications, facilitating meaningful opportunities, and continually seeking and providing feedback for reciprocal growth and learning.
The Director, Scientific Review and Management, is a key member of the research programs team that is responsible for ensuring the integrity and governance of the Society's scientific grant making business processes. This position requires the ability to understand and execute established standards, apply policies and procedures, create and implement workflow processes, and conduct quality control audits. This position has oversight over the administration of the Society's research and clinical grant and fellowship programs and the web-based grants administration database. Familiarity with scientific grants content and analysis preferred.
Essential Function/Responsibility

Management of Grants Program and Processes

Working with research and operations staff, the incumbant will be responsible for all of the business processes associated with application preparation and submission, award notification and monitoring of Society research funding programs. This role manages and organizes the work flow of Society scientific/clinical programs.

Key responsibilities include:

  • Lead the Society's grant making administration function
  • Coordinate grant making process to optimize workflow among scientific program leads and operations staff
  • Develop and oversee adherence to grants management protocols and data quality control
  • Lead projects to optimize existing systems and processes, to facilitate grant cycles going forward
  • Direct funding program announcements and new funding program launches
  • Monitor customer support provided to applicants, ensuring the application process meets Society standards and all data is appropriately entered into the grant management system
  • Oversee and support post-review activities including budget preparation for approved grants and fellowships, award notice preparation, monitor awardee compliance and other processes prior to award start-up
  • Provide guidance and support to funded investigators and institutional staff as needed
  • Oversee the annual and final research progress and financial reporting process for Society funded scientific programs
  • Coordinate with scientific staff on reviewing and approving administrative changes to existing grants, contracts, and fellowships including unfunded extensions, transfers, rebudgeting, and the transition of fellowship awards to faculty status
  • Supervise preparation and dissemination of communications regarding grant terms, milestones, and payment schedules for funded grants to appropriate staff (Finance, Research Information, etc.)
  • Liaise with the operations staff and Finance department to ensure efficient and accurate transfer of information required for grant payments
  • Stay abreast of new developments in grant management best practices and technologies and their applicability to the needs of the Society

Management of Grant Submission and Administration Database

Collaborate with the technology department to ensure that we are fully leveraging and effectively managing and improving the web-based grant application and administration.

Key responsibilities include:

  • Manage web-based grant preparation and submission process
  • Maintain and update existing application interfaces
  • Liase with system vendor for day to day troubleshooting and longer term improvement of system functionality
  • Develop new application interfaces as needed
  • Develop guidelines and data protocols for staff to ensure quality control
  • Provide training on use of the system to staff and volunteers
  • Create and update documentation on use of the administrative database as needed
  • Assure the integrity and quality of research programs data
  • Oversee entry of financial and milestone information for funded programs
  • Supervise the organization and scheduling of database-generated communications to funded investigators and relevant university staff