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Development Specialist, Event Logistics in Carrollton, TX at National Multiple Sclerosis Society

Date Posted: 5/11/2018

Job Snapshot

Job Description

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward.

We have an exciting opportunity to join our national Development team as a Development Specialist, Event Logistics.

The Specialist, Event Logistics is responsible for overall management and coordination of all logistical aspects of fundraising activities for the assigned events and territory. Responsibilities include logistics implementation, budget and vendor contract management, risk management, permitting, insurance, movement and delivery of event supplies, as well as management and inventory of multiple storage units and event vehicles both prior and during the event. The position will secure in-kind donations for all assigned events as well as support volunteer recruitment and engagement.  In addition, this position will work closely with the Bike MS and Walk MS teams in assigned territory.
Essential Function/Responsibility
  • Logistics Project Leader
    • In collaboration with logistics team works as a project leader for logistics aspects of all mass market events ensuring that all logistical elements are complete to ensure exceptional event experience for participants and sponsors
    • Analyze needs and secure and manage all vendors and permitting for assigned events. Maintain a focus on cost saving measures by bidding out multi-site vendors (including tents, tables and chairs, heavy equipment, toilets, waste disposal, vehicle rentals, communication equipment, entertainment equipment, water and ice, peripheral equipment such as cones, stanchions, barricades, fencing, food vendors -- paid and in-kind, etc.)
    • Manage relationship with third-party logistics company handling overall execution of Bike MS and Challenge Walk when applicable
    • Securing permits and insurance for events, establishing and maintaining good working relationships with communities hosting our events
    • Management of storage units to ensure that space is fully utilized and orderly; maintains a current inventory of event materials and supplies
    • Oversee the purchasing, packing and distribution of specified event supplies before, during and after each campaign
    • Responsible for the ordering of event collateral (rider bibs, luggage tags, t-shirts, etc)
    • Create and manage yearly logistics/production timeline for special events and staff in conjunction with Development team
    • Work with the Director of Logistics to assign and manage on-event staff assignments in conjunction with Development team leads
    • Plan and execute pre, post and on-event logistics meetings with staff

    2. In Kind Donation Management

    • Solicit small businesses, corporations, and local food vendors for in-kind donations for all Chapter events
    3. Budget and Project Management
    • Negotiation and management of specified event supply contracts including but not limited to tents, porta-potties, dumpsters, facilities, trucks and supply vehicles
    • Manage event procurement process including purchase orders and contracts, processing of payments , ensuring accurate record keeping and ongoing expense analysis throughout the course of event planning.
    • Complete all post-event financials (final invoice payments, etc), thank you communications to vendors/partners, tracking supply/product usage and noting opportunities for improvement
    4. Facilitates Volunteer Engagement for fundraising and event experience in the assigned event revenue portfolio
    • Responsible for the placement of volunteers and day of culitivation of to ensure a positive volunteer experience and ensure the safety and experience of participants
    • Cultivates volunteers, seeks and provides feedback and shares opportunities for reciprocal growth and learning.

    5. Other duties as assigned

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