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Accounts Receivable Specialist-NY in New York, NY at National Multiple Sclerosis Society

Date Posted: 3/12/2018

Job Snapshot

  • Employee Type:
  • Location:
    New York, NY
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Preferred location is New York, NY but open to candidates located in Houston, TX or Denver, CO.

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward.

We have an exciting opportunity to join our national Finance team as an Accounts Receivable Specialist.

The Accounts Receivable Specialist is responsible for the account receivable function for the Society, which includes responsibility for the receipt and accounting of funds being paid to the Society. This role is also responsible for ensuring invoices are accurate and that proper accounting procedures are followed to account for the receipt of payment to the Society.

Essential Functions/Responsibilities

  • Accounts Receivable Processing

    • Receive daily deposit batches from chapter to confirm deposit total to bank deposit amount.
    • Review contributions received to identify revenue source by using tools such as Society's Data Warehouse and/or Convio system to identify donor contribution.
    • Allocate to appropriate revenue code according to Society Chart of accounts.
    • Allocate restricted contributions to appropriate revenue code and maintain copies of restricted contributions in secure electronic file per Chapter.
    • Submit Daily Deposit batch to Constituent Information Center (CIC) for further contribution entry into Data Warehouse/Convio.
    • Receive "Day of Event' deposit batches from chapter to confirm deposit total and bank deposit amount.
    • Submit "Day of Event" deposit batch to Constituent Information Center (CIC) for further contribution entry into Data Warehouse/Convio.
    • Maintain log of batches with deposit date, date received, total amount and date of posting in GL and Data Warehouse as communicated from CIC.
    • Reconcile accounts receivable to ensure all contributions are accounted for and properly posted to correct Revenue account per Society's standard Chart of Accounts.
    • Researches, verifies, and resolves discrepancies
    • Follow established procedures for processing Matching Gift contributions.
    • Makes adjustments to accounts as needed.
    • Prepares reports
    • Generate financial statements and reports detailing accounts receivable status
    • Prepares analysis of accounts, as required

    2. Customer Services

    • Provide general accounting customer service to Society staff
    • Courteously and promptly respond to all requests and inquiries from staff and vendors
    • Provide general accounting customer service to vendors

    3. Volunteer Engagement

    • Increase the number of Society volunteers, recognizing and recruiting talent (Managing Relationships, Being Open and Receptive)
    • Engage volunteers, effectively communicating and facilitating meaningful opportunities across all functions. (Communication)
    • Partner with volunteers to accomplish our work. (Getting Work Done through Others, Getting Organized, Managing Work Processes, and Overcoming Obstacles)
    • Cultivate volunteers, seeking and providing feedback and sharing opportunities for reciprocal growth and learning. We recognize the contributions of all volunteers. (Communication, Inspiring Others, People Management, Learning, Being Open and Receptive)