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Accounts Payable Specialist in Denver, CO at National Multiple Sclerosis Society

Date Posted: 3/12/2018

Job Snapshot

  • Employee Type:
  • Location:
    Denver, CO
  • Job Type:
  • Experience:
    Not Specified
  • Date Posted:

Job Description

Territory: Houston, Denver and New York City

The National Multiple Sclerosis Society mobilizes people and resources to drive research for a cure and to address the challenges of everyone affected by MS. To fulfill this mission, the Society funds cutting-edge research, drives change through advocacy, facilitates professional education, collaborates with MS organizations around the world, and provides programs and services designed to help people with MS and their families move their lives forward.

We have an exciting opportunity to join our national Finance team as an Accounts Payable Specialist.

The Accounts Payable Specialistis responsible for the management of the Accounts Payable functions for the Chapters. The A/P Specialistmust have the ability to implement structured protocols designed to enable consistency, reliability, and efficiency. A/P Specialist will work with staff and vendors for troubleshooting issues to deliver quality customer service.

Essential Functions/ Responsibilities

Accounts Payable Processing

  • Review Purchase orders for approvals and receiving of items.
  • Reviews all invoices for appropriate documentation
  • Receive and match invoices to purchase orders. Follow up with Requisitioner or Dept. head with discrepancies in a timely manner.
  • Allocate expenses according to the Society's Chart of Accounts and prepare invoice for voucher entry.
  • Prepares work to be accomplished by gathering and sorting documents and related information.
  • Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization for payment.
  • Process and post weekly check runs, & ACH payments.
  • Record wires, direct deductions and credit memos in the Epicor Accounting system.
  • Reconcile employee expense reimbursement reports and allocate expenses accordingly. Input and post vouchers in Epicor accounting system for payment set up
  • Voided checks are properly documented and presented to Accounts Payable Manager for processing.
  • Reconcile A/P aging to general ledger
  • Reconcile electronic payments in A/P and general ledger to Bank System
  • Maintains financial security by following internal accounting controls
  • Maintains financial historical records by filing accounting documents
  • Responsible for Vendor maintenance, new vendors, address updates,as needed.
  • Assists with monthly reconciliations as directed
  • Maintains all accounts payable reports, spreadsheets and files.
  • Prepares analysis of accounts, as required
Customer Service
  • Provide general accounting customer service to Society staff
  • Courteously and promptly respond to all requests and inquiries from staff and vendors
  • Provide general accounting customer service to Vendors

Volunteer Engagement

  • Increase the number of Society volunteers, recognizing and recruiting talent (Managing Relationships, Being Open and Receptive)
  • Engage volunteers, effectively communicating and facilitating meaningful opportunities across all functions. (Communication)
  • Partner with volunteers to accomplish our work. (Getting Work Done through Others, Getting Organized, Managing Work Processes, and Overcoming Obstacles)
  • Cultivate volunteers, seeking and providing feedback and sharing opportunities for reciprocal growth and learning. We recognize the contributions of all volunteers. (Communication, Inspiring Others, People Management, Learning, Being Open and Receptive)


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